Access Your Records

Over the 150 years since Spurgeons was established, we have helped thousands of vulnerable and disadvantaged children and families to improve their lives. If you or a relative have been helped by us and you are looking to access the information we hold about you, read on.

ACCESSING YOUR RECORDS

We can carry out a records-search and provide you, or a relative, with records about your time with us.

EMAIL US TO REQUEST AN APPLICATION FORM
records@spurgeons.org

DOWNLOAD THE RECORDS PACKAGE GUIDE
Download

Your Records

To help us correctly identify your records, please complete the Access to Personal Records application form in full. Please email [records@spurgeons.org] to request an application form.

Your Relative’s Records

Please remember to make it clear on the questionnaire for archive search enquiries how you are related to the person signing the consent form. In order to help us identify your relative in our records, please include as much factual information as possible.

 

OUR RECORDS AND DATA PROTECTION

 

Data Protection Act 1998

 

Our data is managed in accordance with the Data Protection Act 1998, which means we can only disclose information to the person about whom it was written. You can view our latest guidance notes on the Data Protection Act 1998.

We are not legally obliged to provide family history information to relatives and descendants. However, we feel strongly that we have a moral obligation to share information with descendants whose lives may have been significantly affected by the fact their relative was helped by us.

Consent

Because of the above, we require signed consent from either the person named in the records themselves, or their nearest surviving relative if the person is deceased.

Your Records

To help us correctly identify your records, please complete the Access to Personal Records application form in full. [Link to form?]

Researching our archive

We can only provide information about you or your nearest surviving relative. We cannot include any information about brothers and/or sisters who may have been at Spurgeons at the same time. This information is confidential to them and can only be provided to you with their consent or that of their nearest surviving relative.

Your Relative’s Records

Please remember to make it clear on the Questionnaire for Archive Search Enquiries Form A how you are related to the person signing the consent form. To help us identify your relative in our records, please complete the Questionnaire for Archive Search Enquiries Form B with as much factual information as possible. [Links to forms for underlined bits?]

Support

Reading your records and your family circumstances may prove painful and upsetting. We feel many events and decisions of the past need to be understood in the context of the child care standards and social conditions of the time.

It concerns us that in sending information in the post to you we are unable to provide either emotional support or explanation of the facts. We ask you, therefore, to think carefully about who will support you when you read the information we send.

Elderly Relatives

If you are enquiring on behalf of an elderly relative, we would like to know if you can be there to support them when they receive their information, and whether, after you have left, they will have someone nearby to talk things over with, if they need to.

Other Sources

If you were in our care after 1979, your records may also be held by your local authority. To obtain these records please approach them directly. See Directgov for contact details.

The Care Leavers Association provides advice and information for those who have been in care and for young people currently in, or leaving, care. To find out more about your right to access your care records, please contact the Care Leaver’s Association.

Contact Details

74 Wellingborough Road
Rushden
Northants
NN10 9TY
01933 412412

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Copyright © 2017 Spurgeons/Registered charity no: 1081182